Help With Acrobat
These instructions are based on Adobe Acrobat versions 4 or 5
Adobe Acrobat is a versatile and easy to use program. The program comes with a comprehensive help system built-in. Here are some suggestions about using Acrobat especially pertinent to the Graduate School forms. Note: the toolbars shown below may be in different locations in your window depending on your version and configuration.
How do I save and print with Acrobat?
How can I get rid of the window on the left side (Navigation Window)?
How can I change the size of the document?
What do the tools on the left hand toolbar do?
What do I do if the sides of my print-out are clipped?
What do I do if my printer has trouble printing out my form?
Saving and Printing
When the form is opened as an Acrobat window in your browser, it is important to use the Acrobat Menu, not the browser menu. To print the form, click on the printer icon in the Acrobat toolbar. To save the form and the field contents, click on the diskette icon. If you use the browser" print" and "save" commands the contents of the fields will not be saved or printed.
One method for organizing your saved forms would be to create separate folders on your computer with the student's name, for instance. You could then save all the student's completed forms in one place for reference or correction later.
The Left Navigation Window
The illustration below shows the bottom of the Acrobat window and several useful functions. Normally when a document is opened the Navigation Window will open with it. The Navigation Window is a useful tool, but, if you do not wish to see it click the button indicated in the illustration and it will close. You may increase or decrease the size of the document in the window while you work on it by using the size button. Use a size which is comfortable for your work. Remember, the resizing will not affect the size of the printed document, which will always remain the same size.
Below is a view of the Acrobat toolbar. If you save a document and re-open it, it will invoke Acrobat (not the Acrobat plug-in as in the web browser as in the above illustrations). Several of the functions in Acrobat that will be useful to you are indicated in the illustration above. In normal view or input mode you need to make sure you are in the Browse "hand" mode. t notes on the form for your later reference. The Post-It note icon will print out with the page so be sure you delete any notes before printing. The Highlighter tool works in precisely the same manner as a highlighter pen.
If the Edges of the form are clipped off when you print, make sure "Fit to Page" is clecked as illustrated below.
If you are using an older printer, or if your document has intensive graphics, you may want to print the entire document as an image, as shown below.