Submission
Approval Page
Your ETD should have an Approval page that lists your major professor and committee members. There are no signatures in the electronic document (as there used to be in paper submissions). To see the proper format for this page click here.
Dissertation Abstracts (UMI)
Doctoral students may elect to submit the abstract of their dissertation or the entire dissertation to Dissertation Abstracts for processing and distribution. Students should discuss this option with their major professor prior to making a decision to utilize this service. Students choosing this option may access the Proquest (UMI) web site for more information. The Graduate School is no longer involved in this process.
ETD Submission Form
Please be certain to fill out all fields in the ETD Submission Form. In the address and telephone number fields it is most appropriate to put the address or number where you can be contacted at the time of the ETD submission. This will facilitate solving any problems which might arise concerning the ETD submission.
In the section of the ETD Submission Page which asks your type of submission (thesis or dissertation), Your degree (Ph.D., MA, MS etc) and Your Major it is important that you choose each option accurately. Type in the FULL title of your Thesis or dissertation in the Title field. Important! If the title of your thesis or dissertation has special symbols (mathematical, scientific etc.) or foreign characters it must be transliterated into standard Roman characters in the title field.
Document Distribution
Students and their major professor must fill out and sign the Electronic Thesis and Dissertation (ETD) Submission Approval Form. This document explains the various release options for your thesis or dissertation.
Please make your choice carefully. If you have patent, publishing or copyright issues related to your thesis or dissertation it is important that you discuss the matters fully with your Major Professor and Committee before making a decision.
Document Naming
The Graduate School and the Libraries have established a naming convention for the .pdf files of the thesis or dissertation and the abstract. The file name should be: lastname_firstname_middleinitial_yearsemester_degree.pdf, for instance: John P. Smith who is submitting a dissertation for his PhD degree in Summer 2001 would name the file "smith_john_p_200108 _phd.pdf" (All lower case letters please, no caps). Macintosh users especially, make sure your file has the .pdf file extension at the end. Please adhere to the naming convention, it was instituted to speed access to your work. (Fall Semester: 12, Spring Semester: 05, Summer Semester: 08)
File Upload
In order to upload your files to the Graduate School ETD Server you will need a .pdf version of your thesis or dissertation. Fill out the information requested on the form (Format Check or Final Submission) and click the "Next" button at the bottom. This will take you to the Confirmation Page and then, automatically, to a page where you may choose the pdf file to upload. Please be sure to print the confirmation page. Depending on whether you are doing your format check or your final submission, click on the "Upload My File for Format Check" or the "Upload My Final Submission" button. You will receive a confirmation window showing the process is complete. Print this page and save both confirmation pages as proof of your submission.
